Apple's Pages word processor for OS X is great for document creation, and is an excellent alternative to Microsoft Word for many needs; however, because Word is the de facto standard for word processors you may often find yourself needing to send someone a document or two in a compatible format. While you can choose 'Print to PDF' or another option from the PDF menu in the print dialog box in OS X to quickly create a static version of the document to send to someone as a PDF, this isn't the best approach if you need the recipient to be able to edit the document. Setting up a hot key is a quick way to access the Export function. The internet is full of with words, the frustrating moment happens when you try to find the specific word or phrase but you can’t. Through this article you will be provided the full details by which you can perform this function easily and effectively, with the help of using Find word features of major web Browser or with the help of Google search engine. Screenshot by Topher Kessler/CNET An alternative is to use the Export option in Pages to save the document in the Microsoft Word format, which can be edited by other people. To do this, simply go to the File > Export menu where you will see an option for Word and some more generic formats like RTF and TXT. Area on the right side of the task bar. While this is simple enough, if you find yourself exporting to Word frequently then you may want to set up a custom hot-key combination to activate this feature. To do this, go to the Keyboard system preferences and in the Keyboard Shortcuts section select 'Application Shortcuts,' then click the plus sign to add a new shortcut. Choose Pages from the drop-down menu (or choose Other and manually add it to the menu if it's missing) followed by typing 'Word.' As the command (the three dots are separate periods and not an ellipsis). Next assign a hot-key combination of your choosing, making sure that it does not conflict with any other Pages hot-key commands. The Pages save dialog box contains options for exporting to Word. Screenshot by Topher Kessler/CNET Since this export option brings up a dialog box with options for the other supported formats as well, you do not need to necessarily create custom hot keys for them. However, if you use one of the other formats more often, you can assign your hot-key combination to one of them instead of Word, and that format will become the one selected as default in the export dialog box. There are two ways to save your work: File, Save and File, Save As. The first time you save a new document these two menu options will work the same way and open up a Save As dialog box where you can enter a file name for your new file in the Save As field. In the Where field, you can select the folder where you want to save your new file. The default location where files will be saved will vary depending on the program you are using. Many of the iLife programs that are installed on all new Macs have a specific folder where they save their files by default. Using the Finder, you can find folders for Documents, Movies, Music, and Pictures on your hard drive. Each of these folders is used by an iLife program as its default save location. For example, iPhoto saves images imported into it in the Pictures folder, while iMovie saves its movie projects in the Movies folder. In addition to the default save location, you can save a file to another location on your hard drive by using the pull-down menu next to the Where field. The pull-down menu will also list the most recent locations where you have saved files. You can also click on the downward pointing arrow to the right of the Save As field to display a small Finder window. You can then use this Finder window to navigate your hard drive until you find the folder where you want to save your file. Some programs, such as Microsoft Word, have an option to allow you to add a file extension to your file (in Microsoft Word, this option is called Append file extension). It is a good idea to include the file extension if you plan to share files with Windows users. The file extension is used by Windows to associate each file type with a specific program installed on your computer. If you do not include the file extension, Windows users may not be able to open the files you send to them from your Mac. Another option you may see in the Save As dialog box of some programs allows you to copy audio and movie files into your document by selecting a checkbox. If you are using Pages (a word processing program) or Keynote (a presentation program similar to Powerpoint) you can choose this option to have your document and all the mutlimedia files used in it saved as one file. This will make it easier to move the file to a different location or to send it to someone over email. Once you have saved a new document and given it a file name, you can save changes as you work by selecting File, Save (or using the keyboard shortcut Command + S). Each time you save the document, the contents of the file on the disk are overwritten with the version you have open. Some programs, such as Microsoft Word, may even automatically save your document at regular intervals using an Autosave function built into the program.
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